Abstracts & the submission process

Customization of the submission form

  • Starting from a default, standard submission form, modify it to suit your workflow.
  • Add any number of user-defined fields to the form (check boxes, radio buttons, text boxes, drop down lists).
  • Add instructions texts, images and insert links to reference documents on or around the form.
  • Style and format the abstracts.

File uploads

  • Extended abstracts
    Extended abstracts can be collected together with the abstract, in one step.
  • Full papers / camera-ready versions
    Full papers are collected independently of the abstract, typically after the review process.
  • Presentations
    Gather the speakers' presentation slides and material ahead of the conference.

Options for the submission process

  • Editor
    Choose between a rich editor or a simple text editor for the texts on the submission form (abstract title, abstract text and other text boxes).
  • Images
    Decide whether to allow the insertion of pictures into the text of the abstract. Fine tune related options (maximum number of allowed pictures; maximum size, in KB, of a picture; type of allowed images).
  • Mathematical and chemical equations
    Decide whether to allow the insertion of equations and formulae into the abstract. We use MathJax to handle mathematical equations and mhchem to handle chemical formulae and equations.
  • Number of allowed submissions
    If required, set a limit on the number of submissions allowed on each account.
  • Presenting authors
    As an option, require that speakers have an account with the system. If payments are collected for conference attendance, you will then be able to check that the speakers have paid their attendance fee before finalising the conference programme.
  • Tracks & Topics
    • Choose between a one-level classification of the topics or a two-level classification into tracks and then topics within the tracks.
    • Allow the submitters of abstracts to indicate a second and third choice for the topics (and tracks, if applicable).
  • Preferred type of presentation
    Allow the submitters of abstracts to indicate a second and third choice for their preferred type of presentation.
  • Keywords
    Let submitters choose from a set of pre-defined keywords or allow them to propose their own.

Access control and handling of deadlines

  • Set a time period of availability for the submission process. Outside of this period, the submission form will not be accessible.
  • Set availability times for functions associated with the submission process (editing, withdrawing of submissions).
  • Set the availability times that fit your time zone.

Export of the abstracts

  • Submitters can export their submission to HTML or PDF, to check its styling and formatting.
  • Administrators can export all submissions, or any subset of the submissions, to HTML, CSV, Excel, MS-Word and PDF.

Handling of size limitations, format restrictions

  • Set size limits on file uploads (extended abstracts, full papers, presentations) and pictures; control the allowed file extensions.
  • Set size limits on the texts input on the submission form (e.g. abstract title and abstract text).
  • Set a limit on the number of allowed listed authors, if applicable.

Slideshow

A user's submissions
Submission form (1)
Submission form (2)
Submission form (3)
HTML export
PDF export
Review process disclosure
Last updated: 21 September 2017