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Abstract & paper selection

Once the reviews are completed, they can be used to select submissions for inclusion in the proceedings and the conference agenda. What follows is an overview of the tasks involved. Details can be found on the page that follows.

Setting up the selection process

Step 1: decide what actions will be taken during the selection process
Available options are:
  • Assigning a selection status (always used).
  • Assigning a presentation type (often used).
  • Assigning a presentation topic (often used).
  • Assigning the submission to a session (rarely used).
    This option requires that you create a list of sessions in advance. As an alternative, you can create the programme at a later, separate stage.
Step 2: define a list of selection statuses
  • By default, available options are "Accepted", "Declined","Ask corrections", but you can add or suppress options (e.g. "Waiting list").
  • You can define up to 10 statuses.
Step 3: prepare emails to notify authors of submissions of the outcome of the selection process
  • You can prepare an email for each status you define: an email for accepted submissions; an email for rejected submissions; an email to request corrections etc.
Step 4: decide whether to send the emails at the end of the selection process or immediately after each decision
  • Option 1: send notifications at the end of the selection process
    With this option, no email is sent out when you perform your selection and classification tasks. You will have to send a bulk email for each selection status once all the submissions have been treated.
  • Option 2: send notifications immediately after your decisions
    This option requires additional preparations.

Selecting the submissions

Two options are available for the selection process:
Option 1: selecting submissions individually
This is the standard procedure, performed by going through the list of submissions, viewing the reviews, assigning a status, classifying the submission into a presentation type and/or topic and optionally sending a notification email.
Option 2: selecting submissions in bulk
For this option, you need to first select the submissions to work on and apply a selection status to those submissions. You can also assign them a presentation type and topic.

Other tasks

  • The list of submissions can be filtered and sorted.
  • The data to display in the list can be adjusted. For example, you can display the abstracts, reviews and keywords, or you can choose a more compact view.
  • You can input comments for each submission and later disclosed these comments to the authors.
  • You can export the submissions and the reviews to Excel, PDF and MS-Word.
  • You can download the extended abstracts and full papers.
Last updated: 04 December 2019