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Options for the submission process

Before configuring the submission form, you should review and set options found at Configuration / Submissions / Options for the submission process.

Activate abstract submission

This is necessary in order to activate all the functions needed to manage submissions. If you do not use the submission module, make sure it is switched off, to avoid the display of unnecessary functions.

Allow the insertion of pictures in the abstract

  • Submitters will be able to insert pictures in the text of the abstract, provided the text editor is activated.
  • You can control the types of pictures allowed and set a limit on their number and size.

Limit the number of abstracts per account

Leave empty if no limit is applied.

Activate the upload of extended abstracts

  • Once activated, you can specify an availability period, the type of files allowed and a size limit.
  • The upload button will be displayed on the submission form and can be further configured at Configuration / Submissions / Submission form. There you can position the button on the form, edit its label and decide whether it should be optional or mandatory.

Activate the upload of full-papers

  • Once activated, you can specify an availability period, the type of files allowed and a size limit.
  • The upload button will be displayed next to the submission form.

Activate the upload of presentations

  • Once activated, you can specify an availability period, the type of files allowed and a size limit.
  • The upload button will be displayed next to the submission form.

Classify topics into themes

  • Activate this option if you need a two-level classification of the topics. Switch it off for a simple list.
  • The (themes and) topics can be input in the configuration of the submission form, at Configuration / Submissions / Submission form.

Require that presenting authors have an account with the system

  • With this option, listed authors flagged as presenters will be required to have an account on the site.
  • In most cases, the submitter is also the presenter, which automatically guarantees that the presenter has an account.
  • In cases where this is not the case, the submitter will be required to supply an email address for the presenter and the software will use it to check that an account exists for this email.
  • Setting this option allows you to check that presenting authors have paid their registration feed when creating the agenda.
Last updated: 04 December 2019