Agenda, proceedings, mobile app

Building the agenda

  • Input key data into the system (e.g. list of rooms, time slots for various types of presentations, list of sessions chairs). These data are later used when defining the sessions.
  • Optionally, define a template to generate unique codes to identify the sessions and presentations (e.g. "Tu-S12-P" will identify poster session S12, on Tuesday; "Tu-S12-P-05" will identify poster 5 of that session).
  • Define the sessions: input session titles, codes, rooms, dates, times, chairs and other organisers.
  • Optionally, add constraints on the topics and presentation types that will be used in the sessions.
  • You can define parallel sessions and time slots without presentations (e.g. ceremonies, coffee breaks, conference dinner).
  • Insert and order presentations into the sessions. If constraints have been set, they will be used. For example, a poster session will only list posters as candidates to insert into that session; the program will not allow multiple presentations of a submission if this constraint has been set.
  • Check for conflicts in the schedule and correct as appropriate.
  • When the program is ready, display the details of each presentation on the speakers' accounts. Alternatively, email the details to the speakers.

Exporting the agenda

  • Export an overview of the agenda in table format.
  • Export a detailed view of the sessions that includes the title and authors, as well as information about the sessions. Export to HTML or MS-Word. Optionally, add an index of authors.
  • Export a browsable agenda to HTML. The export can be hosted on COMS servers and accessed through a link. Alternatively, it can be downloaded as a zip and posted on your own site. This export can contain any available data (text of the abstracts, files to download).
  • Functions are provided to format and style the exports.

Exporting the book of abstracts in one file

  • Option 1: an export linked to the agenda. The order of the presentations in the proceedings follows the order of the presentations in the agenda
  • Option 2: export a detailed view of the sessions that includes the title and authors, as well as information about the sessions. Export to HTML or MS-Word. Optionally, add an index of authors.
  • An export that is performed independently of the agenda. In this case, the presentations can be ordered manually or be ordered according to predefined rules (e.g. by alphabetical order of the first author).
  • Export to HTML or MS-Word.
  • Optionally, an index of authorscan be added.
  • Functions are provided for styling and formatting.

Exporting individual abstracts and submitted files

  • Export individual abstracts to MS-Word or PDF.
  • Functions are provided to style and format the abstracts.
  • Download submitted files (extended abstracts, full-papers, presentations).
  • Filters are provided to select the files to download or export.

Mobile app / Interactive agenda

The COMS mobile app / interactive agenda is designed with the following features:
  • It is a web app: accessible via the device’s Web browser by means of a short URL, it does not need to be downloaded and installed from an app store.
  • It can be viewed on a desktop computer, a laptop or a handheld device, including smartphones.
  • It is directly generated from the programme built by the conference organisers. COMS creates and styles it.
  • It is self-contained: it is provided to the conference organises as a zip file and can be deployed on their website or on a USB key.
  • A copy is always hosted on the COMS server, at pg2.at and can be directly accessed at any time. On request, access can be protected by a password.
  • The programme can be browsed filtered and searched. Presentations can be bookmarked on a calendar and exported.
  • It comes with its own search engine, allowing a full-text search of the abstracts.
  • Links to full papers can be added to the abstracts.

Diaporama

Inputting key data
Defining the sessions
Assigning presentations (1)
Assigning presentations (2)
Detecting conflicts
Agenda overview
Detailed agenda
Detailed agenda, mobile
Browsable agenda
Book of abstracts
Index of authors