Participant management

Account registration

  • Customise a predefined form
    Starting from a default, standard registration form, modify it by suppressing or adding any number of user-defined fields to the form (check boxes, radio buttons, text boxes, drop down lists).
  • Add texts with images and links
    Add instructions texts, images and insert links to reference documents on or around the form.
  • Customise the email sent to new users
    Send a custom automatic email to newly registered users.

Managing the accounts

  • Upload users
    Create accounts in bulk, by uploading an Excel spreadsheet.
  • Assign roles
    Assign functions to users (e.g. conference chair, administrator, reviewer, editor, accountant and others).
  • Select participants
    Optionally, flag users for participation, either individually or in bulk.
  • Manage the data
    View, filter, edit and export the data.
  • Emails
    Send bulk emails to any subgroup of the users.
  • Exports
    Export the data to HTML or Excel. Download uploaded documents.
  • Returning users
    Import accounts of a previous edition of the conference. This saves returning participants the need to fill in again the account creation form. The imported accounts are initially inactive. They are activated when users log in to the site. Users who do not return are not included in the list of participants.

Document uploads by the users

  • Users can be asked to upload personal documents (e.g. scan of student card, proof of payment, résumé, proposal).
  • Administrators can view, export, annotate, and flag the documents.
  • Dedicated emails exist to corespond with the users.

Create custom forms (e.g. run a survey after the event, collect hotel and travel details)

  • Create a custom form and invite selected users to fill it in.
  • Export the data to HTML or Excel.
  • Optionally, anonymise the survey.

Certificate of participation / letters of invitation

  • Create a template
    Create personalised documents. You can create and preview an HTML template that includes pictures, placeholders and custome formattings.
  • Activate the document for download
    Allow selected participants to download the documents at the appropriate time.

Diaporama

Account creation form
Automatic emails
Account management
Account management
Bulk account creation
User uploads
Manage user uploads
Survey form
Personalised documents