Price List: Conference Management System (COMS)

Costs are calculated on a per-conference basis, i.e. there is only a single one-time up-front fee.

Included in the price are:

  • Usage of the installation from the time of the order and as long as needed after the event has finished (up to 1 year).
  • Support by email or phone.
  • Daily backups.
  • Styling of the banner to match your event website.
  • Free placement of a banner ad for your event on our event calendar (optional).

The price depends on the size of the conference and on the modules selected (setup fee plus relevant add-ons). The quoted prices do not include the Austrian value added tax (20% where applicable).

Number of user accounts on COMS

Options

up to 100 101 - 500 501 - 1000 1001 - 2000 2001 - 4000 over 4000
Setup fee for a new COMS instance € 150 € 255 € 360 € 470 € 580 Please
enquire
  • Basic COMS installation with your custom banner.
  • Simple event registration (up to two forms with unlimited number of items)
  • Delegate management; progress tracking; data exports
  • Targeted, personalised emails to registered users
  • Additional forms (document upload, freely configurable forms)
           
Add-on 1 - Payments and invoicing € 150 € 200 € 270 € 380 € 490 Please
enquire
  • Full online registration with credit card payments and offline payments
  • Flexible, personalised invoicing, entirely automated or with manual input
  • Management of orders and payments, bookkeeping
  • Support for time slotted pricing (early bird, etc.), group discounts, manage quota for certain items
  • Full PayPal integration as well as several other systems - please ask
           
Add-on 1a - Custom interfacing with the organizer's own merchant account (requires add-on 1) Please
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  • This replaces the default option 'PayPal' for the collection of credit card payments
  • This option involves custom programming and the price is therefore variable
           
Add-on 2 - Paper submission, review process, proceedings € 225 € 455 € 685 € 935 € 1185 Please
enquire
  • Flexible abstract/paper submission process
  • On-line editing of abstracts
  • Two stage submission processes supported
  • Blind or open peer review including bidding process
  • Comprehensive progress tracking; data exports
  • Targeted, personalised emails to authors and reviewers
  • Ability to synchronize abstract selection with payment or registration status
  • Pre-formatted text export to facilitate the creation of a book of abstracts including automatic creation of the list of contents and the author index
           
Add-on 3 - Program and agenda management (requires add-on 2) € 60 € 65 € 80 € 100 € 120 Please
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  • Powerful and easy creation of the detailed event program, based on accepted presentations and available resources such as local facilities.
  • Creates a tabular overview of the agenda as well as a detailed list of presentations.
  • Can be customised.
  • Handles auxiliary events such as dinners, receptions, coffee breaks, etc.
  • Data export functions.
           
Add-on 3a - Mobile App: Self contained interactive agenda with abstracts and full papers for mobile applications or for offline use (requires add-on 2 and 3) € 350 € 450 € 550 € 700 € 930 Please
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  • The self contained package is a mini website, resembling an electronic version of the book of abstracts with event agenda and access to abstracts and to full papers
  • Includes selection filters and a full-text search function
  • Suitable to be distributed on USB keys or CD-ROMs or it can be made available on COMS or any other website by simply copying-on the files
  • Can be used on mobile devices with a browser app.
  • Accessible via QR code or by typing a short URL.
           
Add-on 4 - Survey after the event € 90 € 100 € 120 € 150 € 180 Please
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  • Conduct a survey amongst participants after the event is over
  • Freely configurable questionnaires
  • The feedback can be anonymized
           
Add-on 5 - Recover previous configuration and user accounts € 25 € 35 € 45 € 65 € 90 Please
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  • Only relevant for returning customers
  • Save setup time by replicating the configuration settings of a previous event
  • Delegates who had registered with the previous event need not re-enter their personal details
           
Add-on 6 - Interface with Elsevier Procedia / ScienceDirect € 170 € 230 € 290 € 360 € 430 Please
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  • Abstracts are converted to PDF in accordance with the format and styling required by Procedia at ScienceDirect
  • Pictures and tables are supported
           
Add-on 7 - Hourly backups € 25 € 35 € 45 € 65 € 90 Please
enquire
This is in addition to the daily backups that are already included in the basic installation.            
Customizations and system extensions Please
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We can make customizations to the system, to meet your needs. These are made for free if the adapatations are minor or for a fee to be agreed on when substantial work is involved.            

Our General Terms and Conditions (GTC) are an integral part of our offers.

Last updated: 24 February 2017