Conference Management System

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Conference Management System (COMS)

Web-based solution for the management of delegate registrations, payments, abstract submissions, review process, proceedings

Key System Features

  • Works entirely online on our servers
  • Geared at scientific, academic conferences
  • Tested on all major browsers
  • Suitable for large events
  • Multilanguage support
  • Support for special characters

Registration & payments

  • Conference registration
  • Online reservations
  • Credit card payments
  • Invoicing
  • Bookkeeping
  • Freely configurable forms
  • Tracking of payments and reservations

Abstract submission

  • Flexible abstract submission system
  • File uploads (extended abstract, camera-ready version)
  • Two-stage submission possible
  • HTML editor allows formatting of the abstract online
  • Insertion of pictures
  • Export to PDF

Review process

  • Bidding process
  • Supports blind reviews
  • Automatic or manual assignment of review tasks
  • Textual appraisal
  • Numerical appraisal
  • Feedback for submitters
  • Progress tracking

Paper selection

  • Computer aided selection process
  • Statistical analysis of review results
  • Historgrams of statistical distributions (by gender, by country etc.)
  • Assign papers to sessions

Email messaging

  • Flexible, template-based system
  • Automatic notifications
  • Bulk communication with selected groups
  • Message logging

Data export

  • Formats: Excel, CSV, HTML, PDF.
  • Downloads from FTP server.
  • Interface with Elsevier Procedia on Science Direct.

Book of abstracts

  • Automatically created
  • Formatting, styling and sorting of the abstracts
  • Export to HTML, XML or PDF
  • Import into MS-Word or InDesign

Additional features

  • Create the conference program
  • Create additional forms (workshop attendance, proposals, document upload, hotel reservations)
  • Collect feedback after the event
  • Optionally, restrict access to invited participants

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Last updated: 01 October 2014