Price List: Conference Software (COMS)

Our price list consists of two main modules that can be ordered independently of each other, or together, as well as additional modules.

Costs are calculated on a per-conference basis, i.e. there is only a single one-time up-front fee. Discounts are offered to organisers of multiple conferences.

Included in the price are:

Usage of the installation from the time of the order and as long as needed after the event has finished (up to 1 year).
Support by email or phone.
Daily backups.
Free placement of a banner ad for your event on our event calendar (optional).

V.A.T. might need to be added, where applicable.

Main modules

Submissions
Abstracts, extended abstracts, full papers, presentations, revues, agenda, proceedings This module includes: A configuration module to set up the required forms and workflow. Functions to handle the collection of abstracts, as well as file uploads (extended abstracts, full papers, speakers' presentations). Functions to handle the review process. Functions to handle the selection process. Functions to to edit and correct submissions. Creation of the conference programme. Creation of the conference proceedings. An email module to handle communications with the submitters, reviewers and editors. An export module. Functions to control users' access and permissions. Functions to edit texts displayed on the site.
Module	Number of submissions	Price
A-100	1 - 100	390 EUR
A-250	101 - 250	540 EUR
A-400	251 - 400	650 EUR
A-600	401 - 600	800 EUR
A-800	601 - 800	910 EUR
A-1000	801 - 1000	1030 EUR
A-1200	1001 - 1200	1130 EUR
A-1500	1201 - 1500	1260 EUR

Registrations & payments
Registration, online and offline payments, invoicing, bookkeeping This module includes: A configuration module to set up the payment or registration forms, quotas, discounts, as well as invoices and receipts. A function to connect your bank account (see Connecting your bank account to the COMS system) Up to five independent payment forms to handle different products (e.g. conference attendance, hotel reservation, exhibitors' fees). Functions to view and edit users' records. An email module to handle communications with the delegates, send invoices and receipts. Functions to filter and export the data (payments, orders, invoices, scans of student cards). Functions to control users' access and permissions. Functions to edit texts displayed on the site. Functions to collect and manage documents useful to the registration process (e.g. scans of student cards). The pricing includes online payments with one of the payment solutions for which COMS can provide a ready made interface (payment solutions options 1 to 4). If your selected payment solution is not included in our list, we can create an interface for it, for an additional fee (payment solutions option 5).
Module	Number of accounts	Price
P-100	1 - 100	420 EUR
P-250	101 - 250	490 EUR
P-400	251 - 400	540 EUR
P-600	401 - 600	620 EUR
P-800	601 - 800	680 EUR
P-1000	801 - 1000	740 EUR
P-1200	1001 - 1200	800 EUR
P-1500	1201 - 1500	860 EUR

Additional modules

Interactive agenda
Requires the submissions module
Module	Number of submissions	Price
AG-100	1 - 100	450 EUR
AG-250	101 - 250	510 EUR
AG-400	251 - 400	565 EUR
AG-600	401 - 600	640 EUR
AG-800	601 - 800	700 EUR
AG-1000	801 - 1000	760 EUR
AG-1200	1001 - 1200	810 EUR
AG-1500	1201 - 1500	870 EUR

Chat & video room
Module	Name	Description	Price
CV	Chat & video	A chat and video room that automatically onboards all users of a COMS site. Each site has its own chat room, separate from others. Users uploaded with Excel are also automatically included in the chat room. Users can opt in and out at will.	Please get in touch for a quote.

Recurrent events
We can copy the setup and users from one edition of your event to the next, while providing you with the lastest edition of the software.
Module	Name	Description	Price
RS	Submissions setup	Copy the configuration, texts and stylings relating to the submissions.	40 EUR
RP	Payments setup	Copy the configuration, texts and stylings relating to the payments.	40 EUR
RU	Users	Transfer users. Returning users will not have to recreate their profile.	40 EUR

Extras
Module	Name	Description	Price
AL	Additional language	Use of the translation module for a language other than English, German or French.	70 EUR

Free modules
Included with any order
Hourly backups	Automated hourly backups are included with any order.	0 EUR
Languages	Use of English, German or French, alone or together. Users' preferred language is remembered by the system. Aministrators can edit texts in all the languages used.	0 EUR
On site registration	Scan a QR code or register users manually.	0 EUR
Custom forms and file uploads	You can set up forms and upload buttons to collect data from the users.	0 EUR
Website content	Add pages with texts, links and pictures to your COMS site. The pages can be either public or private.	0 EUR
Admin tool for multiple events	Get an overview of the events and a quick access to all the sites.	0 EUR

Discounts

Discounts for multiple events / PCOs

If you organise multiple events every year, we offer discounts, as well as templates for events that share a common setup. Please get in touch for details.